Night Bazaar Vendor Guidelines
These guidelines govern vendor participation, operations, and event management for Night Bazaar. Folkways reserves the right to interpret, implement, and enforce these rules at any time and may amend them as needed to ensure a safe, well-produced, and high-quality event experience.
Table of Contents
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Email: manager@redriver.market
Facebook: https://www.facebook.com/wearefolkways/
Website: https://www.folkways.org/nightbazaar
Address: 210 Broadway, Ste 202, Fargo, ND 58102
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Statement of Purpose
2026 Night Bazaar Dates, Hours, Location
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Application Process
Admissions Considerations
Prohibited Products
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Permits, Licenses, and Taxes
Insurance
Reporting
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Daily Operations
Weather Operations
Booth Assignment
Cancellation Policy
Vendor Practices
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Vendor/Booth Fees
Vendor Stall Spaces
Landfill Free
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Landfill Free
Enforcement Policy
Grievance Policy
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Promotion
Sponsorship
About Night Bazaar
Statement of Purpose
Night Bazaar is a curated evening market produced by Folkways that celebrates local arts, culture, and creative entrepreneurship in downtown Fargo and surrounding venues.
Broadway Square events transform 2nd Avenue into a pedestrian-only marketplace where vendors line the street and guests move freely between booths, live performances, and interactive experiences. Night Bazaar typically features 50–60 vendors and welcomes thousands of attendees throughout the evening.
Additional events may take place at venues such as Brewhalla or in Moorhead, Minnesota, each adapted to fit the space while maintaining the signature Night Bazaar experience.
Night Bazaar prioritizes creative vendors, strong visual presentation, and an engaging customer experience. Vendors selected for participation are expected to contribute to the overall aesthetic and energy of the event.
Night Bazaar 2026 Schedule and Themes
(All Night Bazaars run from 5:00pm-10:00pm EXCEPT at the Brewhalla location and Sunset event which are 5:00pm-9:00pm.)
June 25th | Renaissance | Broadway Square
July 30th | Circus | Broadway Square
August 20th | Galactic Rodeo | Broadway Square
September 10th | Sunset on the Riverfront | Moorhead
October 15th | Spooky | Brewhalla
Admission of Vendors and Products
Application Process
Vendors interested in participating in Night Bazaar must complete the online application form available on the Folkways website.
Applications are reviewed by the Night Bazaar Review Committee. Approval is granted at the sole discretion of the Committee based on event needs, vendor fit, and overall event design.
Admissions decisions are informed by a standardized review process used by the Night Bazaar Review Committee to ensure fairness, consistency, and alignment with event priorities.
Submission of an application does not guarantee acceptance. Vendors may be accepted for one or multiple events depending on availability and alignment with event themes.
Admissions Considerations
Night Bazaar is a curated event. Admissions decisions are made to support a balanced, visually engaging, and high-quality experience.
Priority is given to:
Artists, makers, and creative entrepreneurs
Vendors whose products align with the theme of the event
Vendors who demonstrate strong booth presentation and customer engagement
Vendors who contribute to category diversity
Vendors in good standing from prior Night Bazaar events
Applicants are encouraged to provide detailed descriptions, photos of products, and images of booth setup. Incomplete applications may not be considered.
Prohibited Products
The following are not permitted at Night Bazaar:
Resale or direct marketing products
Products processed or sold under a brand name other than the vendor’s without prior approval
Live birds or live animals
Franchise or direct sales businesses
Electronics and related accessories
Political propaganda
Any product or item deemed inappropriate by Night Bazaar management
Night Bazaar reserves the right to restrict products that do not align with event standards or themes.
Vendor Requirements
Permits, Licenses, and Taxes
Vendors must comply with all federal, state, and local regulations. Permits, licenses, and any required taxes are the responsibility of the vendors.
All permits and licenses required by Cass County, the State of North Dakota, and/or the Federal Government are the sole responsibility of the vendors. If you operate under cottage food laws, please note that you are not permitted to conduct interstate commerce.
Any required sales tax collections and remittances are also the sole responsibility of the vendors. Sellers of crafts, art, fresh-cut flowers, and ready-to-eat food items must follow North Dakota sales tax procedures and provide proper documentation to Night Bazaar.
Additional temporary permits may be required for Night Bazaar events held outside of North Dakota, including events taking place in Moorhead, Minnesota. Vendors are responsible for securing any required out-of-state permits prior to participation.
Notice: Hot food and beverages are subject to review and inspection by Fargo Cass Public Health. If you have questions about eligible products, labeling, or other food safety-related inquiries, please contact the Fargo Cass Public Health Environmental Health Division at 701-476-6729.
Insurance
TBD
General Bazaar Rules
Daily Operations
Night Bazaar events officially begin at 5:00 PM.
Vendors must unload and remove vehicles from the event footprint at least one hour prior to the event start time. Booth setup may not begin until vehicles have been cleared from the event area.
All vendors must be fully set up and ready to sell by 4:45 PM.
Vendors arriving late may be denied participation or reassigned at the sole discretion of the Bazaar Manager. Comprehensive information on non-compliance consequences can be found in the Enforcement Policy.
Early breakdown is not permitted. Vendors must remain operational until the official event end time (10:00 PM for Broadway Square events; 9:00 PM for Brewhalla and Sunset events).
Vendors must fully break down tents and displays before retrieving vehicles for load-out.
For Broadway Square events, all vendors must fully vacate the street by 11:00 PM.
Weather Operations
For Broadway Square events, a cancellation decision due to severe weather will be made by 3:00 PM on event day. Vendors will be notified by email, and updates will be posted on Folkways platforms.
Severe weather may include thunderstorms, sustained high winds, or other unsafe conditions as determined by Night Bazaar management.
In sustained winds exceeding 20 mph, vendors must take down tents, even if properly weighted (minimum 25 lbs per leg). Sustained wind refers to a consistent wind speed measured over at least one minute and does not include short gusts.
Night Bazaar management reserves the right to require tents to be removed or operations adjusted in the interest of safety.
No refunds will be issued if a vendor chooses to cease operations due to weather conditions.
Night Bazaar operates rain or shine, and all enforcement policies remain in effect regardless of weather conditions. Any weather-related absences or early departures must be approved in advance and may be subject to fines or additional enforcement at the discretion of the Bazaar Manager.
Booth Assignment
Booth spaces are assigned by the Bazaar Manager and event team prior to each event. Placement is at the sole discretion of Night Bazaar management and will vary by event based on layout, vendor mix, and overall event design.
Booth locations are not permanent and may change from event to event.
Placement decisions consider factors including:
• Product assortment and category balance
• Customer traffic flow
• Visual cohesion and overall event aesthetics
• Electricity needs
• Event programming, performances, and activations
While placement requests may be submitted, specific locations cannot be guaranteed. Placement decisions are made to support the success of the event as a whole.
Cancellation Policy
Vendors requiring cancellation or withdrawal from a Night Bazaar event must promptly inform the Bazaar Manager. A minimum of 48 hours' notice is mandatory to prevent incurring late fees. See Enforcement Policy for fee structure.
Vendor Practices
All Night Bazaar vendors should represent themselves in an appropriate manner, dress and state of cleanliness. Shirt and shoes must be worn at all times.
Neither the vendor nor their representatives may be impaired by alcohol or marijuana or illegal substances any time while on the Bazaar premises, as determined by the Bazaar Manager.
All vendors agree to abide by fair business practices.
No smoking (including electronic cigarettes) by vendors is permitted. Move 100 feet away from the Bazaar to smoke. All vendors should wash their hands before returning to their booths.
No vendor is permitted to play music at their booths during the Night Bazaar events.
The Night Bazaar team is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment, we will not tolerate unlawful harassment of our employees, vendors, vendor co-worker, or an external third party. Harassment or unwelcome conduct, whether verbal, physical or visual, that is based on a person’s race, color, national origin, religion, age, sex, gender, sexual orientation or disability is not allowed.